Conditional formatting is a way to change how data appears based on rules, thresholds or values.
Conditional formatting
Conditional formatting changes how values appear in a report based on rules, thresholds or data values.
Quick facts about conditional formatting
Highlights important values
Conditional formatting helps draw attention to numbers, trends or results that need to stand out.
Uses rules or values
Formatting can be based on fixed rules, ranges, color scales or values from the data.
Common in tables and matrices
It is often used in table and matrix visuals to make detailed report views easier to scan.
Supports faster reading
Clear formatting helps users spot high, low, positive or negative values without reading every number manually.
Making important values easier to spot
Conditional formatting helps reports communicate faster. Instead of leaving every value with the same visual weight, report creators can use formatting to show where performance is strong, weak or outside the expected range.
Conditional formatting is often used for:
- Highlighting high or low values
- Showing positive and negative changes
- Marking results against targets
- Adding color scales to tables or matrices
This makes detailed reports easier to use, especially when users need to scan many rows or compare several values at once. The formatting should support the data, not distract from it.
Good formatting helps users read the signal
A Power BI report can contain the right data and still be hard to read if every value looks the same. Conditional formatting adds visual guidance, helping users understand where to focus first.
This is especially useful when reports are shared with customers, partners or larger internal teams. Skald BI helps organizations share finished Power BI reports through a secure branded portal, so users can access reporting views where key values, trends and exceptions are easier to understand.
Use cases
See how different types of organisations use Skald BI to share Power BI securely with employees, customers and partners.
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Frequently asked questions
What is conditional formatting?
What is conditional formatting used for in Power BI?
It is used to highlight important values, show performance ranges, mark changes and make tables or matrices easier to read.
What is an example of conditional formatting?
An example is showing negative margin values in one style and strong positive results in another, so users can quickly spot differences.
Why is conditional formatting useful?
Conditional formatting helps users scan reports faster and understand which values need attention.
How does conditional formatting relate to Skald BI?